Monday, 29 June 2015

Wiggio - conference calls, virtual meetings, chat-rooms and create polls, surveys and more

The tool of the week is Wiggio (working in groups), a free intuitive, easy to use, with lots of features for interaction and collaboration, which can be accessed any time and anywhere.
Wiggio offers a useful range of features including group text messaging, group calendar and to-do list, assigning tasks, online poll taker, area for uploading and sharing documents, virtual video and audio conferences and chat rooms that any group can utilise to plan projects or organise events.

Communication – making announcements are effective as you can contact group members or individuals via video, audio, chat or text messages.
The way communications take place between users is that feed is created for the post so users can reply and view conversations.
Calendar sharing - groups can schedule together to arrange events, meetings. An automated email or text message reminder can be setup to be sent to all group members. Another feature of the group calendar is that it can also sync with other calendar programs such as Google Calendar.
Document management – documents can be organised through folders to allow users to upload, share, edit and download files.
To-do-lists – once these have been created they can be assignment to either the whole group or individuals within the group. Users can set due dates of when certain tasks need to be completed by which can be can be monitored through the to-do list thread.
Real time polling – this feature can be used to make quick group decisions based on a consensus. Poll invitations are sent to group members and as the responses are made the results can be displayed or hidden to the group.
Virtual meetings and conference calls - as Wiggio is a web-based tool so no software installation need to take place on the user’s machines to host or participate in an online meeting or conference call.
Wiggio offers an online whiteboard that users can utilise to share presentations, documents or to simply brainstorm.

If you are not sure if you want to sign up to Wiggio then you can take the tool for test drive’ to get a feel for how the tool works and if it is suitable to meet your needs.

1. Create a Wiggio account

Start by navigating to https://wiggio.com. There are two ways to create an account either by completing the signup form or connecting with your Facebook account. 

Once you have logged in you can access the conversation area which has quick links to: 



Feed – displays the current activities of group members
Folder – displays the files and links available to you and your group
Calendar – displays your calendar where you can see any important dates such meetings, events or deadlines.


2. Create a Group

Wiggio offers all your groups and their associated resources and activities such as documents, calendar, chats and group feed to be accessed in a single location.
Creating groups can either be done manually by inviting members using their e-mail addresses, invitations via Facebook or they can be imported from various email services such as Gmail, Yahoo and Outlook or you could import via a spreadsheet document.
When creating a group you can specify how group members should receive notifications:
 


Your newly created group will now appear in the left hand block under All groups:

Click on more to see additional options for the newly created group otherwise click on the Add link to add members to your group.
This will then display the following screen where you are required to enter the emails of the people you wish to add to your group:

Alternatively you can click the Link tab to obtain the web link which you can then share with anyone and when they click the link they will be taken straight to your group. 

Please note that Wiggio groups are private therefore to join a group users have to have received an email invitation or the direct link to the  group from a group member or enter the group name and password.

You will notice in your newly created group has appeared in your feed from which there are quick links to change setting, add more members or add content to your group:


From the feed tab you have the ability to upload files, add web links, schedule events, conference calls, virtual meetings, and online chats:


When making a post you can specify who you want the ‘conversation’ to be targeted to this can be to a group, a particular individual within your group or a specific email.


3. Meetings
Wiggio allows you to setup four types of meetings:
In person – physical meeting where you specify the location
Conference call – participants will need to dial into the group meeting using the number provided by Wiggio
Virtual Meeting – allows you to share your screen, presentation or a document. Utilise the whiteboard to discuss ideas and concept. Communicate with participants via video, audio or chat.

Chat room – all conversations that take place in the chat are saved and can be revisited at a later date therefore making it easy to remind yourself who said what. 
To schedule participate in one of the four meetings, group members will need to be sent an invitation via email or if they are part of the group when they sign in an alert to the scheduled meeting or call is displayed in notifications area along the top right dashboard. 
If a member of the group does not have access to a computer during the time of the meeting they can still participate by calling into the meeting using the phone number provided by Wiggio.
4.Wiggio iPhone App
Wiggio currently provides an iPhone version of the service with the majority of the tools from the web version available on the mobile app including the ability to create groups, schedule meetings and conduct polls, and send messages. The only downside is that you cannot participate in video chats using the mobile app.

Final thoughts
Wiggio provides an excellent tool for free that both educators and students can utilise to facilitate group collaboration by offering features such as virtual videos, audio conferences, emails, text messages and chat-rooms. The interface is simple and easy to use for group members to plan projects, organise events with calendar, share documents, and create to-do list and online polls.
Why not give Wiggio test drive a go and see how it may help you to manage group work through sharing and easy collaboration.


Twitter: @SOASBLETech

1 comment:

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